Secretary (PT) / Norridge

POSITION TITLE:                 Secretary

LOCATION/DEPT.:               Norridge Citadel Corps

REPORTS TO:                      Business Administrator

OUTCOMES

Administrative support will be provided in order to ensure that the functions of this position are effectively achieved.  This includes assistance with written and oral communications, with planning and implementation of events as well as maintaining a data management system (paper files and electronic data files).

PRIMARY DUTIES AND RESPONSIBILITIES

Perform general secretarial and office administrative duties for Corps Officers and staff.  Duties including typing, filing, handling mail, project work, receiving visitors/clients, handling incoming/outgoing calls.

Track and report required statistical information as necessary.

Prepare weekly Sunday bulletins and appropriate inserts.

Maintain current membership information and publish directories as required.

Maintain accurate mailing information and produce labels as requested.

All other duties as assigned.

RELATIONSHIPS

This individual relates to and interacts with a wide range of contacts both within and outside the Salvation Army.  In these contacts they will act as a representative of the Army and its mission.

SUPERVISION RECEIVED

Under general supervision of the Business Administrator with some freedom to plan, schedule and carry out responsibilities within established policies and guidelines.

SUPERVISION OF OTHERS

None

PERFORMANCE MEASURES

This individual will be evaluated on how effectively the outcomes of this position are achieved, as well as the timeliness, accuracy, and completeness of accomplishing assigned goals.

EDUCATION

Minimum of two years of college education or its equivalent required; a BA or BS is preferred.

EXPERIENCE

Two years’ experience in an administrative assistant or secretarial position.

Experience with a computer-based work environment and an excellent working knowledge of Word and Excel.

COMPETENCIES

Must be able to type at least 40 wpm.

Good communication and interpersonal skills.

Demonstrated ability to use initiative and be a self-starter.

An attention to detail.

An ability to work with confidential material.

A positive attitude and the ability to be flexible in light of changing job situations/priorities.

Supportive of the mission of The Salvation Army.

PHYSICAL DEMANDS/WORK ENVIRONMENT

This position is required to do light physical work.  In order to successfully perform the essential functions of this position, the employee is required to use standard office equipment and a PC.  The work environment for this position includes an office environment with a low noise level.

POSITION RANKING

Position Ranking:                    Part-time                 Non-Exempt

THE SALVATION ARMY MISSION STATEMENT

The Salvation Army, an international movement, is an evangelical part of the universal Christian church.  Its message is based on the Bible.  Its ministry is motivated by the love of God.  Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Qualified candidates please submit a resume to: Barbara_Burtch@usc.salvationarmy.org

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